- Your bar-coded ID book, so we can confirm that no one else is trying to borrow money in your name.
- Your valid driver’s licence, as you must legally be able to drive and insure the vehicle.
- Your latest payslip, or recent bank statements if you are self-employed. We need to be confident that you will be able to meet the payments on your loan, and because we do this, it will give you peace of mind that you are not over-extending yourself. With your consent, we can even request your bank statements electronically, directly from your financial institution, within a matter of minutes.
- Proof of residence. Normally a few recent utility bills will be sufficient.
- Proof of insurance. If there is an accident, and repairs are required, we all need to be confident that you are covered and the vehicle can be repaired. Or if the vehicle is stolen, and is not recovered, we need to know you can pay off the loan and are not burdened with the remaining payments for a vehicle you are no longer using. If you do not already have a relationship with an insurer, don’t worry. We can deal with this when you complete your application. What is important is that when you leave our showroom with your Toyota, you are properly insured.
- Pay the arrears on your account, plus any legal costs incurred or;
- Surrender the vehicle voluntarily (i.e. agree to give the vehicle back to us); or
- (iii) Work with us to negotiate a payment arrangement that is suitable to you and us.
You have chosen your new Toyota vehicle. Before you can pay for it, and drive it out of the showroom, you will need to arrange finance. So what do you need to know?
How easy is it to arrange Finance?
Your Toyota will be one of the largest purchases you will make at this stage of your life. So it is really important that you make the right decision, and sign up for finance which works for you, with which you will be comfortable for the life of your vehicle. But you can relax, while you will need to fill in some forms and provide us with some documents, Toyota Financial Services is here to help and to guide you through every step of the process. Together we will get it right. It may seem annoying at first, but there are laws in place to ensure that you will never sign up for a loan that is larger than you can afford, as you and Toyota Financial Services need to be confident that this finance arrangement will work.
What documents do I need to provide to prepare my Finance Application?
The law requires that we take a look at various documents when we prepare to offer you a finance deal. These are:
So, how do I apply for Finance?
There is a Finance and Insurance (F&I) Manager at each Toyota dealer. His or her job is to help and guide you through the paperwork, and to get you our best available finance deal. It couldn’t be easier. Once you have chosen the new or pre-owned car you want to buy, the Sales Assistant can introduce you to the dealership’s F&I Manager. To speed up the process, please bring along all the documents you will need to show us (see above). If you still have any questions or concerns about what is needed, you have an expert on hand to give you the right advice.
What will be discussed when I am completing the application forms?
You will need to look at a range of options, such as the period of your loan, what deposit you may want to pay in, how your Toyota will be insured, and so on. Our job is to give you the right advice, depending on your circumstance and needs. And importantly – you will be with a trusted expert who can answer all your questions and whose task it is to understand all your needs, and what you can afford.
How much do you need to know about me?
You will be asked some rather personal questions, but it is quite normal. The process is totally secure and in total confidence, and the information you share with us will help us to help you to set up the right finance deal. We will need banking details, your address, and will also ask about your marital status, your income, your job and so on.
I have now provided you with all the documents required and filled in the necessary forms. When do I get an answer on my finance application?
We aim to get you on the road as speedily as we can, so once the F&I Manager has all he or she needs, your completed finance application information will be processed by our Automated Credit Assessment System. In most cases, we can get you a swift answer, and in less than an hour you will receive a detailed Finance quotation.
What happens once my application is approved?
The F&I manager will inform you if we need to see any further documents, and if not you will receive an offer from us, known as a ‘pre-agreement’. This will include all you need to know about the finance contract, the costs, the monthly payments, the duration of the agreement and so on. At this stage we will be there to answer any questions you may still have, to explain anything which appears confusing and to ensure that both sides are happy. If there are no outstanding issues, and you are happy with our offer, you can arrange to sign your contract on the same day that you have made arrangements to collect your new Toyota.
But what if I don’t have time to come to the showroom to fill in the forms? Can’t I just do it all online?
Of course you can. Once you have selected your Toyota, you just need to click on “Apply for Finance ” on this page, or on any of the other web pages. You can then complete your application online, in the comfort of your own home or office. CLICK HERE to access the online application
Is this online application going to be easy? I have not always found the internet reliable, and I don’t want to waste my time on a process which is going to go wrong.
We need this to work well for both sides, so we have put a lot of work into ensuring that you will be guided through a step-by-step process in completing your application for finance. But to help speed things up, we suggest you have all the documentation that was mentioned earlier onhand, in case you need to get any important information from them. Once again, you shouldn’t be worried if we ask you some rather personal questions – asking about your income, employment, marital status, address, bank details etc., is all a standard part of the application process. This process is totally secure and your information will always be treated as confidential.
How quickly will I get an answer to the online application?
Assuming that there is nothing we need to double-check or any follow-up questions, an online response will be given within a few minutes. Make sure that you make a note of the reference number for your application – and have it handy – so that we can easily access your account when you contact us or your Toyota dealer of choice.
And then what happens?
You can get in touch with your Toyota dealer of choice and ask to speak to the Toyota Financial Services F&I Manager to discuss the next steps and the various options available to you. You will also be informed whether any further documents (if any) will be required. You can also make an appointment to sign your finance contract. You will need to bring along all your documents so we can make copies of them, – this can be done on your first visit or at the time you come to take delivery of your vehicle. You will get the same offer document – the ‘pre-agreement’ – which will set out all the costs and arrangements. There will still be plenty of opportunity to discuss anything you are uncertain about, and to ensure that you understand the agreement and are happy with it. If so, you can arrange to sign your contract on the same day that you have made arrangements to collect your new Toyota.
So… What are you waiting for? Remember, we are here to help and to ensure you get the right deal on the right Toyota. Giving you years of happy, stress-free motoring.
Welcome. Congratulations on deciding on your next car, and wisely choosing a Toyota. Now we need to help you arrange finance, so you can drive it out of the showroom. You’ve trusted us for generations with all your vehicle needs, now why not try our vehicle finance? First we must ensure that you understand all your options so that you get the right finance package for your needs. Find all the information you’ll need on finance options, insurance etc. below. Carefully look through the information, so you can find the right finance deal for your new vehicle – the one which best suits your needs.
What is Instalment Finance?
This method of finance provides you with the means to buy the Toyota vehicle of your choice, and to pay us back with regular instalments over an agreed period. Ownership will pass to you as soon as you’ve paid all the instalments. We will help you choose the finance period that suits you – they can vary from 12 to 60 months. You must decide whether or not this should include a once-off final balloon payment. Market-related interest rates will apply. You can choose whether to link rates to the official prime lending rate, or we can negotiate a fixed interest rate which won’t change over the life of the loan. Normally, you won’t need to provide a deposit – unless there is a change in the law, or to your credit profile.
CLICK HERE for more information
What is Lease Finance?
This method of finance gives you the right to use your Toyota vehicle for an agreed period, during which time you make monthly rental payments. At the end of the period, ownership passes to you – either automatically, or when you meet specific conditions. The period of the finance which best suits you can be agreed, which is usually between 12 to 60 months, with or without a once-off final balloon payment. Market-related interest rates will apply. The rate can be linked to the official prime lending rate, or you can request a fixed rate for the whole period of the loan. You won’t need to provide a minimum deposit unless the law changes or there is a change to your credit profile.
CLICK HERE for more information
What does the Total Instalment refer to?
The total instalment refers to the sum of all your monthly instalments, including interest and capital repayment, that will be paid over the lifetime of the agreement – assuming that it runs for the full term.
What is a Balloon Payment, or a Residual Value (RV)?
A balloon payment is an inflated final instalment. It is typically much larger than your ordinary monthly payments, and it is usually made right at the end of your agreement. If you agree to this structure, your routine monthly instalments will be smaller. The balloon amount is worked out at the beginning of your contract, and is an estimate of what the value of the vehicle will be at the time you make your last regular instalment. You will be liable to settle the balloon amount in full.
A residual value is similar to a balloon payment, but is available only on rental agreements that fall outside the ambit of the National Credit Act (NCA), or that were set up before the NCA came into effect. Residual values are subject to VAT. The risk on a residual value will not rest with you, as the liability rests with the financial institution.
What is the Balloon amount?
The balloon amount is shown in the instalment agreement or lease agreement within the section named Financial Payment Structure. If you sign a payment schedule with your agreement, the balloon amount will appear on that schedule – as the very last payment.
How much is the Residual value?
The residual value is shown in the rental agreement as the anticipated market value of the vehicle on the date that the agreement expires. Since all amounts recorded on the rental agreement exclude VAT (VAT is due on each monthly rental), the residual value will be given exclusive of VAT.
What is depreciation?
Depreciation is the effect that wear and tear, usage, mileage and economic conditions have on the value of your car. As it ages, its value is likely to fall.
How can I be covered for a Big Repair Bill?
You may be worried that you’ll suddenly be faced with a mechanical breakdown, and you won’t be able to afford your vehicle’s repair costs. What type of insurance will cover you for this?
A warranty – specifically, a Genuine Toyota Warranty – will cover repair costs in the case of mechanical breakdown. We offer various warranty options – these are not all identical, and may not all cover routine wear and tear, so you should carefully check on the Terms and Conditions which apply. Toyota Service and Maintenance Plans also available on request.
CLICK HERE for more information
What is a Deposit?
A deposit is an amount paid by the borrower at the time of purchase, to reduce the total finance or loan amount required. If you pay a deposit, your monthly instalments will also reduce. A deposit is not always required when financing a motor vehicle.
What is the Monthly Administration Fee for?
Under the National Credit Act, a monthly administration fee is a monthly fee that is charged for the administration of an account.
What is the Once-Off Initiation Fee for?
Under the National Credit Act, an initiation fee is a compulsory once-off fee that is charged when entering into a new finance agreement. The initiation fee can be financed as part of the overall agreement, which is what normally happens, or it can be paid separately.
What is the Difference between a Variable Interest Rate and a Fixed Interest Rate?
When financing a vehicle, you will have the option of choosing a variable interest rate, or a fixed interest rate. A variable, or linked, interest rate is tied to the prime lending rate, and therefore the amount of the monthly instalment may change during the loan term, if interest rates are adjusted up or down. A fixed interest rate is usually higher than a linked interest rate, but can provide you the comfort and peace of mind that the instalment will remain the same for the agreed period, and will not change.
How will a Warranty benefit me?
Our warranty options provide cover on items such as the engine, gearbox, differential, steering and braking systems. There may be limits to the cover, depending on the age of the vehicle and the mileage done. There can be additional benefits of free roadside and medical assistance, cover for certain towing costs, and hotel accommodation should your vehicle break down more than 100 km from your home. Service and Maintenance Plans are also available on request.
CLICK HERE for more information
Can I ask to change the day of the month on which I pay my regular instalment?
We can change your monthly instalment date at your request – unless it is your very first instalment – and if we have at least 5 calendar days before your next instalment is due, so we can process the change. You should be aware that sometimes the change to a later due date might result in two instalments being paid in the same month. The new date will be applied to all remaining instalments and may affect the date of the final instalment. There can be cases when we aren’t able to change the date for you – for instance if this has already been done recently.
Why am I charged a service fee of R57.00 each month?
The National Credit Act allows Financial Institutions to charge a monthly service fee of R57 as well as a once-off initiation fee of R1 140. Both of these amounts are indicated in your signed agreement. Agreements which fall outside the ambit of the National Credit Act don’t have a monthly service fee, but they do feature an initial processing fee.
Do I have to have comprehensive insurance?
Yes. In terms of your signed agreement, your insurance cover must be complete, or comprehensive. It must be equal to the sum of your outstanding financial obligation to the Financial Institution.
I’d like insurance to provide cover in the event of something serious happening to me. What can you offer?
Our Credit Protection Policy – sometimes also referred to as Credit Life – covers you and your family in the event of your death, permanent disability, temporary disability, retrenchment or the diagnosis of a dread disease. The following are defined as dread diseases: heart attack, stroke, coronary artery surgery, cancer, kidney failure, organ transplant, paraplegia, coma and serious burns.
How will the Credit Protection Policy benefit me?
In the event of your:
What is the Outstanding Debt Policy, or ODP, also known as Outstanding Debt Insurance, or ODI?
The Outstanding Debt Policy is basic cover that Toyota Financial Services arranges and debits to your account if you don’t have comprehensive insurance on your vehicle. Any asset you acquire under a credit agreement has to be insured, so that you and Toyota Financial Services are protected in the event of damage or total loss. Occasionally, though, people decide to cancel their vehicle’s comprehensive insurance after signing an agreement, because they feel they can’t afford the insurance. This is when Toyota Financial Services activates the Outstanding Debt Policy. If the vehicle is stolen or written off, this policy protects us - and helps you - by covering the outstanding balance owing on the vehicle. You should be aware that the Terms and Conditions of your credit agreement specify that Toyota Financial Services is entitled to protect its asset in this way.
When my car goes in for repairs or a service, I can be left without wheels for a few days. Do you have a policy that can help me?
Our Courtesy Car policy is a vehicle replacement insurance product. If you sign up for this, you will be provided with a courtesy car if your vehicle is being serviced or is in for mechanical repairs, or if it was written-off, stolen or involved in an accident.
How does the Courtesy Car policy benefit me?
The Courtesy Car policy will provide you with the uninterrupted use of a rental vehicle, with unlimited kilometre usage, for 2 days while your car is being serviced. This is extended to 7 days in the event of a mechanical breakdown or to 21 days if your car is in an accident, written-off, hijacked or stolen.
My friend’s vehicle was stolen. The insurance company’s pay-out didn’t cover the amount that was still owed on the vehicle. What solution do you offer?
If your vehicle is written-off or stolen, you may find that the money your insurer pays out is not enough to cover what you still owe your finance house. The g (Guaranteed Auto Protection Plan) policy pays the shortfall for you.
How will the GAPP policy benefit me?
It will be a weight off your mind to know you won’t be short of any money you owe to us if your vehicle is written-off or stolen. Not only does this product protect your wallet; if, unintentionally, you don’t comply with the underlying insurance policy conditions and the insurer repudiates your claim, GAPP will kick in.
If my car is totally written-off or stolen, what happens to my deposit?
Our Deposit Protector Policy protects the value of the deposit you paid, in the event of total loss.
How will the Deposit Protector Policy benefit me?
An insurance pay-out is often not enough to cover the deposit that you originally put down when you activated your credit agreement. If your vehicle is written off or stolen, this policy covers the original deposit that was paid.
How will the Outstanding Debt Policy benefit me?
If your vehicle is written-off or stolen, the policy will ensure that Toyota Financial Services is paid the outstanding debt. This means you don’t have to continue to pay instalments on a vehicle you no longer use. The Outstanding Debt Policy will only pay out if you didn’t have a comprehensive insurance policy in place. Occasionally, people decide to cancel their vehicle’s comprehensive insurance policy after signing a credit agreement because they feel they can’t afford the insurance. If your vehicle is not comprehensively insured, you are in breach of contract with us. This is why you would need the limited cover which is offered by the Outstanding Debt Policy.
Please bear in mind that the Outstanding Debt Policy is not a Comprehensive Insurance Policy.
These days the possibility of retrenchment is a constant worry. Do you have a product that would afford me some peace of mind?
Our Retrenchment Policy has been designed with the current economic climate in mind. It will minimize the loss to you and your financial institution if you are involuntarily retrenched – on up to two occasions during the life of your finance agreement.
How will the Retrenchment Policy benefit me?
If you are retrenched, the policy will pay your instalments. This also covers insurance premiums, but not arrear interest and arrears.
I’m looking for cover that will protect my asset from the effect of depreciation. Can you help?
The Return to Invoice policy protects your asset from the effects of depreciation. If your vehicle is stolen or written-off, the policy kicks in and covers the difference between the original purchase price and the market value of your vehicle.
How will the Return to Invoice Policy benefit me?
You gain peace of mind by knowing that if your vehicle is written-off or stolen during the period of insurance, the policy will cover the difference between the original purchase price (this is the price shown on the purchase agreement/invoice) and the market value of the vehicle. However, it excludes any refundable amounts, which may include Credit Life or motor warranty premiums. New vehicles tend to depreciate the most in their first year. In their second and third year, depreciation is much less. The Return to Invoice policy protects you from significant financial loss in the event of theft, or if the vehicle is written off.
What is a tracking device?
A tracking device is an electronic tag fitted in the vehicle. It enables the owner or a third party to track the vehicle’s location if the vehicle is stolen or hijacked.
Could I ask for my instalment to be frozen or go unpaid for a month or more due to maternity leave or for any other reason?
Unfortunately this isn’t possible. As the account-holder, you are required to keep paying the monthly instalments. However, you can speak to Collections Solutions who, on our behalf, can help you set up a payment plan whereby you can be given a few months – usually no more than 3 months – to catch up with payments. You should note that arrear interest and Debt Collector’s Act (DCA) commission will be raised on any overdue amount. The fact that you are in arrears will also be reflected on your Toyota Financial Services account payment profile and on the records of all credit bureaus, and this could negatively affect you.
What are the options available on a rental agreement with a residual value (RV)?
There are several options open to you and we are always willing to negotiate ways to accommodate your needs. For expert advice speak to a Toyota Financial Services representative at your closest Toyota dealer.
Is it possible for me to get approval for new finance if I have a bad debt account on record?
When you apply for finance, your chance of getting approval may be affected if Toyota Financial Service’s system has a record of a bad debt account in your name. The details may show in the system even if your bad debt account has been settled in full and your credit bureau record has been amended accordingly. And if the bureau removed the record two years after the debt was cleared, the record of the bad debt account will still remain in Toyota Financial Service’s system. You may run into a snag if you apply for finance and there is a record of your bad debt account in our system. If you think this is likely to happen, please speak to a Toyota Financial Services representative at your closest Toyota dealer. We will consider all the factors in your case and will take into account the reason for your bad debt account, how long it was in existence and how and when the balance was settled. Our aim will be to still help you, if this is in the interests of both sides.
At what stage during an insurance claim does Toyota Financial Services de-register a vehicle?
We may only de-register the vehicle once the insurance company has sent us a written instruction to do so. The insurance company is first required to assess the vehicle to determine the extent of the damage.
What is arrear interest?
Arrear interest is charged if you have an overdue amount payable on your account. It takes the form of a monthly amount, that Section 101 of the National Credit Act entitles us to charge you. Arrear interest is charged until the overdue amount has been settled.
Once finance has been approved, all the forms have been signed, insurance has been arranged and you have driven out of the showroom, you may think that our relationship will be confined to a monthly payment for the life of your contract. Not so. Circumstances can change, and we are here whatever is over the horizon. For example, if you get a promotion, you may want to get a larger car; or if you lose your job, you may need to cut your motoring costs. Perhaps you might want to get a new car before your existing loan expires; or if there is a balloon payment, you might want further finance so you can hold on to the vehicle once the original loan expires. If these circumstances arise, don’t worry. We are used to all these changes, and we are here to guide you through them. We have also provided explanations of some of the technical terms and processes which might confuse or worry you, and on the steps which may need to be followed if your loan is expiring or your circumstances change.
How will I be affected by interest rate changes?
Your contract may provide for a change in the amount of your monthly payment if interest rates change. Normally the amount you pay will be linked to the Prime Interest Rate, which in turn is linked to the rate set every two months or so by the Reserve Bank. If you are due to pay your next instalment more than 15 days after interest rates change, your next instalment amount will be affected by the rate change - as will all your future instalments. If you are due to pay your next instalment less than 15 days after the change, the amount of that instalment won’t be affected – but the change will happen the following month, and will also affect payments after that. Some contracts have a fixed interest rate, and these are not affected by changes in the official interest rate.
What is a Capital Balance?
The Capital Balance is the amount of the loan, not taking interest into account, and will therefore be unaffected by any rate changes.
What is a Contract Balance?
The Contract Balance includes all interest on the agreement, so any changes to the prime interest rate will affect this balance. When the Prime Interest Rate increases there will be an upward adjustment to this figure, and in a similar way there will be a reduction when interest rates are cut.
What is a paid-up letter?
A paid-up letter is a letter confirming that your account has been settled in full. It can be issued once all instalments and all amounts due have been paid.
How can I get my paid-up letter?
You can request your paid-up letter online if less than 3 months have passed since you settled your account in full.
CLICK HERE To get the letter
You then register for Account Services, and log a request for the letter. It will be automatically created and will be available on the website.
This online version of the letter is available only in the first three months after your account has been settled. If more than 3 months have passed since you settled your account, simply e-mail or fax us your request: Email: email@example.com or Fax: 011 632 3792. Mark your request for the attention of our Admin department, and give us the e-mail address or fax number to which you would like us to send your letter, and we’ll send it to you.
Remember to include your Toyota Financial Services account number with your correspondence.
What is a settlement letter?
This is a letter which provides a quote for the amount you need to pay in order to settle your account in full. The quote is valid for a specific period - usually 7 calendar days - a period that is in line with the rules of the National Credit Act. The settlement letter will also show you the most recent instalment you paid, and this instalment will have been taken into account in the calculation of the settlement amount. For the settlement quote to be valid, you would need to pay any monthly instalment that might fall due during the 7-day period. Details of the monthly instalment amount will also be included in the letter.
How do I request a settlement letter?
You can request and print a settlement letter from our website.
CLICK HERE To download the letter
You then register for Account Services, and log a request for the letter.
Or you can e-mail or fax your request to us: E-mail: firstname.lastname@example.org or Fax: 011 632 3792. Please mark your request for the attention of our Admin Department.
You can also request your settlement via SMS. Simply SMS the letter “S” followed by a space, then add your account number, to 31329 e.g. SMS S 86123456789 to 31329
What is early settlement, and when is it required?
Early settlement is when you pay off your loan and settle your account earlier than had originally been agreed. For instance, you would need to settle early if the vehicle changes ownership through a sale, or a trade-in if you decide to buy your next Toyota before the end of your loan. It would also apply where the vehicle has been written off, stolen or damaged beyond normal repair, or where the account-holder has been declared insolvent or has passed away.
What is a border letter and why and when is it required?
A border letter is a letter that you need to present to officials at South Africa’s border posts when you want to drive into a neighbouring country in a vehicle that has Toyota Financial Services as its title-holder. The letter would confirm that Toyota Financial Services has authorized you to cross the border in the vehicle for a specified period. Even if you have already settled your Toyota Financial Services account in full, and owe us nothing, you will still need the border letter if the vehicle is still registered to Toyota Financial Services. You should be aware that border officials are able to access vehicle information from the licensing system, and the letter will avoid any unnecessary delays, confusion or inconvenience and ensure you are able to legally make the crossing.
There are several ways in which you can request a border letter.
CLICK HERE Register for Account Services and log your request for a border letter.
Or you can e-mail your request to us at: email@example.com or fax it to us on 011 632 3792.
Please mark your request for the attention of our Admin Department and specify the e-mail address or fax number to which you’d like us to send your border letter. Please give us at least 3 days to process your request.
If the vehicle is registered in your name, a border letter is unnecessary, but you may be asked by border officials to produce the vehicle’s original NaTIS document. This, together with your passport, will prove you own the vehicle.
You are obliged to arrange additional comprehensive insurance to cover the vehicle for the period it is outside the country, and for the specified country/s of destination outside South Africa.
I would like to cancel my debit order facility. How much notice do I need to give you before my next instalment is due to be processed?
Your cancellation request should reach us 5 working days before your next instalment is due – and if it doesn’t, the next debit order will be processed as usual. Please e-mail or fax us your request for a debit order cancellation, and include your reason for wanting the cancellation, and an explanation of how you plan to pay your remaining instalments. E-mail us on firstname.lastname@example.org or fax us at 011 632 3792. Please mark your request for the attention of our Admin department. Please note that if you later decide to resume paying by debit order, you will need to send us a fresh request for this reinstatement.
My banking details have changed. How much notice do I need to give you to update my details before my next instalment is processed?
Your request, together with proof of your new bank details, should reach us 5 working days before your next instalment is due.
There are several ways you can send us your request:
CLICK HERE Register for Account Services and then log your request and upload your proof of new banking details.
Or: you can e-mail or fax us at: email@example.com or at 011 632 3792. Please mark your request for the attention of our Admin department.
How often are statements available?
Statements are available each month, but you can ask for them to be drawn up every two or three months.
How can I receive my statement?
You can receive your statement by e-mail or MMS. We only post statements by special request.
I requested a detailed statement and see that it features a break-down of specific amounts of interest, and additional debit amounts. Can you explain this?
Detailed statements are more comprehensive than the normal statements you regularly receive, and are only available on request. We break down your full instalment amount into its various components. For example, if you included an insurance product or extended warranty on your finance contract, this will be listed as a separate item on the detailed statement. The interest portions for the relevant items will also be shown separately. Your instalment amount for a particular month is the sum of all these separate amounts.
In some cases, people buy insurance after they’ve signed an agreement with us. If this sale has gone through us, we will then also reflect this amount as a separate item on all of your statements.
If I have paid an instalment amount by mistake, how can I request a refund?
First, you must prove that an error was made before we can process a refund. Here is an example of a payment made in error: Your account has been settled in full, but the next debit order instalment goes through automatically, even though the account has been settled. In this case you can send us a refund request and we will process your refund. Note that we don’t need proof of the payment in the case of your usual debit order, as we will have a record of this, but if you made payment in another way, we will need you to send us a clear, legible proof of payment. It’s important to remember that should you realise a debit order is about to be made when it shouldn’t be, you don’t call your bank and ask them to stop the debit order. Firstly, you may be charged a fee for this, and secondly, our practice is always to automatically refund you the debit order amount if an unnecessary payment was made. If you ask your bank to reverse the debit order, and we are busy refunding you the same amount, you will have the hassle of having to pay back the extra amount we refunded you.
To request a refund, send your request (and proof of payment if necessary) to us at firstname.lastname@example.org or fax it to us on 011 632 3792, marking your request for the attention of our Admin Department. In your request please confirm that you will not be asking your bank to stop the debit order and that you will ensure that there are enough funds in your account to cover the debit order.
I have made a payment, but after a reasonable period of time it still hasn’t shown up in my Toyota Financial Services account. Why is this?
This could be because the payment has gone missing. A payment which is not reflected on your Toyota Financial Services account after the expected clearance period is known as a missing payment. When requested, we investigate, trace and properly re-route such payments.
Please send your request for us to investigate, trace and allocate your payment to email@example.com or fax it to 011 632 3792. Mark it for the attention of our Admin Department and provide clear and legible proof that you made the payment.
If you paid by electronic transfer and used your account number as your reference, the payment should automatically find its way to us, but there have been instances where inter-bank system errors have caused payments to go missing. Your proof of payment therefore provides us with the evidence we need to locate your payment and ensure it is properly reflected in your account.
I’d like to request a copy of my contract/agreement. How do I go about this?
CLICK HERE Register for Account Services and log your request.
You are also free to e-mail or fax us your request at firstname.lastname@example.org or 011 632 3792. Please mark your request for the attention of our Admin Department.
Returning the vehicle to us:
If you have a rental agreement with us, its Terms and Conditions will specify that the vehicle must be returned to us at the end of the period. The vehicle must include any accessories that were included with it when you signed the agreement - for example, the spare key, the service book, the jack and spanner, the spare wheel and the radio. As long as you haven’t exceeded any kilometer limits, and have met the conditions specified in the agreement – such as maintaining the vehicle in good running condition, servicing it according to the manufacturer’s specifications and ensuring only normal wear and tear has occurred - you will not be held liable for the residual value. In many instances, however, a final monthly rental instalment will be due on expiry of the agreement, and you will be liable for this final instalment. Your agreement will specify the charges for any extra kilometers, and you will be liable for any vehicle repairs which are needed due to damage over and above normal wear and tear, such as accident damage. Remember that you are responsible for the payment of any outstanding or arrear amounts on the account.
What if I don’t want to hand back the car, but want to make a payment and take full ownership of it?
You can certainly ask to exercise the ownership option, and settle the full outstanding balance – in line with the Repurchase Undertaking, the Special Offer to Purchase, or Buyback Agreement. This ownership option is treated as a normal settlement. You can request a settlement quote by visiting our website.
CLICK HERE Register for Account Services, and log your request. Or you can send your settlement letter request to email@example.com or fax it to 011 632 3792.
What if I need fresh finance to cover the settlement?
You can apply to re-finance the residual value under a new agreement – according to the Repurchase Undertaking – the Special Offer to Purchase, or Buyback Agreement.
Your fresh finance application would need to be approved and the finance amount would exclude any outstanding amounts such as arrears or arrear interest. Please contact us on 0861 114 739 to arrange the financing of the residual value.
It is very important that you contact us at least one month before your agreement expires if you want to arrange re-financing for your residual value, or balloon amount. We will also attempt to contact you before your agreement expires, to check whether you want to apply for re-financing. If for any reason you haven’t heard from us, you are required to contact us at least a month before your agreement expires to make your re-financing request. If we don’t hear from you, and you don’t return the vehicle, settle the account, or re-finance the outstanding balance, you will put us in a really difficult position. We won’t have any option but to proceed with the process of repossessing the vehicle and sending a report to the credit bureau. You will also be held liable for any shortfall that may arise when the vehicle is sold at public auction. So it is vitally important that we get in contact before the loan period expires to plan the best way forward.
My agreement is about to expire and I have to pay the balloon or residual value. What are my options?
When an agreement expires, the final balloon payment is due immediately. In order to cover this balloon payment, or residual value, and keep the vehicle, you can apply for a new agreement with Toyota Financial Services – to re-finance the residual, or balloon amount. The finance application would need to be approved, and the amount would exclude any arrear amount or arrear interest. If you would like to discuss re-financing the vehicle, it’s essential that you contact us at least one month before your agreement expires. You can call our Residual Refinance Department on 0861 114 739. It’s very important for you to understand that if you fail either to settle or to re-finance the outstanding balance, we will have no alternative but to proceed with a repossession process and will be obliged to make a report to the credit bureau. You will also be held liable for any shortfall that may arise if the vehicle is sold at public auction.
How is an early settlement amount calculated?
For agreements that involve finance of less than R250 000 and that fall within the ambit of the National Credit Act – we call these intermediate agreements – the settlement amount is the total of the current outstanding capital balance and the daily interest. For agreements that involve finance greater than R250 000, and that fall outside the scope of the National Credit Act – which we call large agreements – the settlement amount is the same as above, but extra interest, known as an early termination fee, will also be charged.
What is the difference between the outstanding capital balance and contract balance?
The outstanding capital balance is the amount you borrowed (the principal debt) excluding all future interest. The contract balance is the amount you borrowed plus all pre-calculated interest, over the full period of the agreement.
What is an Outstanding Debt Policy (ODP)?
The Terms and Conditions of the agreement that you signed with us specify that a vehicle under finance must be comprehensively insured at all times throughout the contract period, and that we may request confirmation of this insurance at any time. By signing these Terms and Conditions, you agreed that Toyota Financial Services is entitled to protect its financial interest by arranging insurance cover if necessary. The standard ODP process is as follows: We will send you a letter requesting confirmation that your vehicle is currently insured, and if necessary, we may also attempt to contact you by phone, by e-mail or by SMS. If we don’t get confirmation from you within 30 days of the date of our letter to you, we will send you a second letter to inform you that ODP premiums will be charged to your account. In this second letter we will make it clear that ODP is not comprehensive insurance, and covers only the outstanding balance on the account should total loss occur, through theft or if the vehicle is written off. We will also make it clear that ODP does not cover any third-party damage. If you can show us that you DO have comprehensive insurance, we will cancel the Outstanding Debt Policy. If we receive adequate proof that you were paying comprehensive insurance premiums all along, we will reverse any ODP premiums that overlapped with your comprehensive insurance premiums and will credit your account.
How can I cancel an Outstanding Debt Policy, if there is one?
You need to email us proof of your valid, current comprehensive insurance to firstname.lastname@example.org
We will then cancel the ODP (which is insurance we will have arranged on your vehicle) on your behalf. Please ensure that Toyota Financial Services’ interest in the vehicle is recorded in the policy confirmation by your insurer.
Why are the premiums for the Outstanding Debt Policy (ODP) debited to my account?
The premiums are debited to your account because it is your responsibility to have your vehicle comprehensively insured. The Terms and Conditions of the agreement that you signed with us specify that a vehicle under finance must be comprehensively insured at all times throughout the contract period, and that Toyota Financial Services may request confirmation of this insurance at any time. By signing the Terms and Conditions, you agreed that Toyota Financial Services is entitled to protect its financial interest by itself arranging insurance cover if necessary.
If my vehicle is written-off or stolen, do I still have to pay my monthly instalments while the insurance claim is in progress?
Yes. Your agreement specifies that your instalments must be paid (even while an insurance claim is in progress) until the account has been settled in full. When the full outstanding settlement amount has been paid, we will pay over any refunds that are due to you.
Where can I find the Terms and Conditions of the Guaranteed Auto Protection Plan?
The Terms and Conditions are included in the policy document which was sent to you when you took out the policy. The policy document can also be obtained from the underwriter at your request.
What is DCA commission and why might it be raised on my account?
The Debt Collectors Act 114 of 1998 ('DCA'), allows a registered debt collector to charge collection commission on each payment made towards the outstanding balance on your account/s. This is calculated at the rate of 10% of each payment, with a maximum limit as determined by the Minister from time to time. In addition to collection commission, further collection fees are allowed by the DCA. These collection fees are also limited to the capital balance owing on your account or a maximum amount as determined by the Minister from time to time, whichever is lower. Collections Solutions (Pty) Ltd is a registered Debt Collector that collects outstanding debts on behalf of Toyota Financial Services. The Terms and Conditions of your signed credit agreement with Toyota Financial Services state that you are liable for interest and additional collection fees. Please note that these collection charges don’t include any legal costs or arrear interest, as these are not covered by the DCA.
Why am I receiving reminder SMSs from you if I have already made a payment?
Certain types of payment only reflect on an account after 48 hours. We might not yet have seen the record of your payment, and may have sent you an SMS asking you to contact Collections Solutions to agree on a payment arrangement to clear any overdue amount.
Is it Toyota Financial Services responsibility to notify a customer of arrears on their account?
No, we are not obliged to do so. The Terms and Conditions of the signed agreement specify that it is the responsibility of the customer or account-holder to ensure that payments are made to and received by Toyota Financial Services. It’s also the account-holder’s responsibility to communicate any change of address to Toyota Financial Services in good time, so that the account-holder can continue to receive statements and other communications from Toyota Financial Services. And it’s in your interests to keep us up to date. If Toyota Financial Services sends default payment information to a customer, but receives no response, the account is handed over to Collection Solutions for further action.
Why wasn’t I contacted about the arrears on my account?
It is the customer's obligation to contact us if their account is in arrears. It’s also their responsibility to ensure that the payments detailed in the signed agreement are made on time, so that your account doesn’t fall into arrears.
Why must I hand the vehicle back to you upon liquidation / sequestration? Can’t I keep the vehicle and continue with payments even though I have been sequestrated or my company has been liquidated?
No, unfortunately you can’t keep the vehicle. Your vehicle agreement was cancelled when the company went into liquidation or when you were sequestrated. All the affairs of the company are now under the control of the liquidator, which means only the liquidator can make decisions about assets which have been handed over to the estate. When an individual is sequestrated, a trustee is appointed to sort out the individual’s financial affairs and make decisions about the assets assigned to the estate.
Why wasn’t I notified that the balloon/residual was due for payment?
The balloon/residual amount and due date are reflected on your signed agreement, as well as on your statements. It is always worth reading them carefully.
Why do I have to pay arrear interest?
You will have been charged arrear interest if you failed to meet any of your repayments. The Terms and Conditions of your agreement make this clear.
As the account-holder, can I let another party take responsibility for the vehicle and instalment repayments while the account is still in my name?
No, you can’t – because this is a legal contract between you and us. As the account-holder, you would be in breach of agreement if you were to hand over the vehicle and shift the responsibility for payment to another party without Toyota Financial Services’ knowledge and permission. Without exception, an account has to be settled in full before there is a change in the ownership of the vehicle. We wouldn’t wish to prevent you from selling your vehicle, but before any sale can go through your finance arrangements with us do need to be settled.
Why is the instalment due-date of the very last instalment I have to pay different from all the previous instalment due-dates?
The final instalment due-date may differ, depending on how the instalments were structured in your agreement. The due-date of the last instalment is clearly indicated in your original agreement and is also shown on all your statements.
What is a NaTIS document and why is it required?
A NaTIS (National Traffic Information System) document is a vehicle registration certificate or, in some provinces the log-book, which is produced when a vehicle is registered with the licensing authorities. All vehicles have to be registered with the licensing authorities. About 20 years ago, a vehicle’s registration document was simply handed to the vehicle owner or purchaser when the vehicle was registered. It didn’t matter whether the vehicle was being financed or not. Due to an increase in fraud and other criminal activities, however, South Africa decided to create a new licensing system and to implement it in stages throughout the country. Gauteng implemented the new system in 1996. Now, when a vehicle is financed, the registration document is handed to the financial institution which provides the finance. In the new system, the registration document doesn’t just give the vehicle-owner’s name, it also includes the name of the finance house or bank that is financing the vehicle, and refers to this institution as the vehicle’s title-holder. The NaTIS registration document remains in the title-holder’s safekeeping while the vehicle is under finance. Without the document, no change of ownership is possible.
I’ve paid off my vehicle completely. Why is the NaTIS document (i.e. my vehicle registration certificate or log-book) now given to me for safekeeping?
Settling your account in full entitles you, as the vehicle owner, to be registered as both owner and title-holder of the vehicle. It’s important you have the NaTIS document amended to reflect that you are now the title-holder, because it means we don’t need to be involved in proceedings if your vehicle is stolen or in an accident. Note that you don’t need to produce a roadworthy certificate when you apply to have your NaTIS certificate amended.
How do I have my NaTIS document amended to show I am now the title-holder , once I’ve paid off the vehicle in full?
Within 21 days of receiving your NaTIS document, you should visit the vehicle registering authority operating in the area of your residential address – remember, this is the residential address that you gave the licensing authority and that they have on record for you. Take along the original NaTIS certificate and your identity document. A registration and licence fee will be charged at the registering authority which may differ in each Province. You will then need to fill in a blue form called an RVL and hand it in. The registering authority will then amend your NaTIS certificate and give it to you.
I’ve paid my account in full. How can I go about obtaining the NaTIS document (vehicle registration certificate/log-book)?
It’s important to note that the NaTIS document won’t automatically be sent to you upon settlement of your account. In the interest of fraud-prevention we need you to request your NaTIS document from us and to confirm your current address. Send your request to email@example.com or fax it to 011 632 3792. Please mark your request for the attention of our NaTIS Department, and include the full delivery address to which you would like your NaTIS certificate sent. Our usual delivery method is by post (Speed Services), although we can make special arrangements for documents to be sent by courier services if there is a request for urgent delivery. If, on the date on which your agreement expires, your account is fully paid up, but you made your last payment by debit order, there may be a 10-day clearance period (from the date of the payment) before your NaTIS document can be released. If you settled your account early, before the agreement’s expiry date, and the payment was not made by debit order – please send us proof of payment so that we can establish whether a waiting period applies.
How do I obtain a certificate for a private sale?
If you need the NaTIS certificate for a private sale, please be cautioned that we can only release the NaTIS certificate to you, our account holder. We can’t issue it to anyone else, such as your buyer, unless a special permission letter has been arranged between you and the buyer, and is presented on collection together with identification documentation and the agreement between you and your buyer confirming the sale of the vehicle. If you make a private sale, we recommend that the payment to fully settle the account is by electronic transfer. We will require proof of this payment, and the funds that you transferred to us must also show in our bank account before we can release the NaTIS document, and before you can hand over the vehicle to the buyer.
If the NaTIS document (registration certificate/logbook) does not reflect my vehicle’s current registration number, will this pose a problem when I cross the South African border in the vehicle?
Currently, when a vehicle is registered as new, the first printed NaTIS certificate will not reflect the vehicle’s registration number. This omission has been addressed with the National Department of Traffic and all border posts have been advised of the issue. Border post officials are able to access the licensing department’s computer system, which means they can perform checks.
My vehicle was stolen or has been written-off. How is the vehicle’s de-registration arranged if Toyota Financial Services is still the title-holder?
First, we need to emphasize that de-registration can only be undertaken in cases where a vehicle is stolen or written off. If Toyota Financial Services is still the vehicle’s title-holder and the account hasn’t yet been settled, you need to report the incident to Toyota Financial Services and give us all the relevant details, such as the police case number (you should always go first to the police station to report the incident and get a case number), the name of your insurance company, and your insurance policy number. Please remember that it’s your responsibility to stay in contact with your insurer to see how your insurance claim is progressing. You also need to keep paying your vehicle instalments until your insurer has paid an amount into your Toyota Financial Services account towards the settlement or partial settlement of the balance. Only your insurance company can instruct Toyota Financial Services to attend to the vehicle de-registration, once the degree of damage to the vehicle has been fully assessed.
If you settled your Toyota Financial Services account in full, but didn’t go to the licensing authority within 21 days of receiving your NaTIS document to have the title-holder name changed, the licensing department will need Toyota Financial Services’ approval before it accepts any documentation from you. The licensing authority will assume that the vehicle is still being financed because Toyota Financial Services would still be recorded as the vehicle’s title-holder. However, we can still help you with the de-registration.
I need a copy of my NaTIS certificate (vehicle registration certificate/log-book). How can I get this?
If your account is paid in full, you can:
Either CLICK HERE , register for Electronic Account Services and log your request with us.
Or, you can also e-mail your request to us at firstname.lastname@example.org or fax it to (011) 632 3792. Please mark your request for attention of the NaTIS Dept.
I received my NaTIS certificate after I’d paid for my vehicle in full. Before I could have the title-holder name changed from Toyota Financial Services’ name to mine, I lost the certificate. What do I do?
If we at Toyota Financial Services are still the registered title-holder, you can ask us to send you what is known as a duplicate original of the NaTIS document. This is what the authorities call an original NaTIS certificate that has been reissued. This process costs R364.32 if the document is collected from our Fairland Office, or R415.62 if you want us to courier it to you. These amounts were correct on 1 February 2013 but may have increased. When you pay this amount into our account, please ensure you quote your Toyota Financial Services account number as your reference. Send your proof of payment and your request for the “duplicate original certificate” to email@example.com or fax it to (011) 632 3792, marking it for attention of the Natis Dept. If the NaTIS certificate has been lost and Toyota Financial Services is no longer the registered title-holder, unfortunately we won’t be able to obtain a duplicate original for you, because only the title-holder is allowed to request this.
I would like to put a new engine in my car. I believe I won’t be able to get a roadworthy certificate for the car once the new engine has been fitted until I produce the NaTIS certificate and obtain police clearance. Also, if I get a new engine, will the engine number reflected on the NaTIS document need to be changed? Can you advise me what I need to do?
First, please note that the Terms and Conditions of your finance agreement specify that you may not change your vehicle’s engine or chassis without our written permission. Before you make either of these changes, we first need to fully approve your replacement engine and ensure that an authorised dealer is undertaking the replacement job. We will then be able to ensure that the authorised dealer attends to the police clearance, roadworthy test and registration of the new engine.
Unless you cross South African borders in your vehicle, it shouldn’t be necessary for you to immediately have the NaTIS document amended to reflect the new engine number. Once you’ve paid off the vehicle, you’ll receive the NaTIS document and can go to the licensing authorities and have the engine number amended on the NaTIS certificate at the same time as you have the name of the title-holder on the certificate changed to your name from that of Toyota Financial Services.
However, if you often travel through South African borders in your vehicle, we would advise you to arrange for your NaTIS certificate to be amended at once, so that it reflects your new engine number.
Why do we suggest this?
When the dealer fitted your new engine, he or she logged the new engine number on the e-NaTIS system. When you get to a South African border post, the border officials will look at your vehicle details on the e-NaTIS system and will notice that the new engine number reflected is not the same as the engine number recorded in the copy of your NaTIS certificate that you show them, and they may not let you cross the border.
The best solution is to ask us to arrange for a re-issue of your NaTIS certificate so that it reflects your new engine number. The process is simple: pay R364.32 – this amount was correct on 1 February 2013 – into our account, ensuring you quote your Toyota Financial Services account number as our reference. Send your proof of payment and your request for your certificate amendment to firstname.lastname@example.org or fax it to (011) 632 3792, marking it for the attention of the NaTIS Dept, and we’ll arrange to have your NaTIS certificate amended. The re-issued, amended certificate is called a ‘duplicate original’. If you’d like us to send you a copy of the duplicate original, let us know.
Please understand that we won’t, under any circumstances, be able to release the original NaTIS document to you until your account has been settled in full. Luckily, a certified copy of a NaTIS certificate is acceptable for the application of a police clearance and roadworthy certificate.
On my NaTIS certificate, the last three digits of my ID number are incorrect. How can I have this fixed?
Once you’ve settled your account with us and have received the NaTIS certificate, you can go to the licensing department, produce your new ID and have the correction made. You would be going to the licensing department anyway to have your name registered as the new title-holder on your NaTIS certificate.
I would like to collect my NaTIS document (i.e. my vehicle registration certificate or log-book). How much notice must I give you before I can collect it?
Please give us 48 to 72 hours in which to prepare your NaTIS certificate.
I’m expecting my NaTIS document (i.e. my vehicle registration certificate or log-book) to arrive by post. How long does this usually take?
Post usually takes around 7 to 10 working days.
My NaTIS certificate (i.e. my vehicle registration document or log-book) is being couriered to me. How long can I expect this to take?
The courier service takes around 3 to 5 working days.
How and where is the vehicle’s licence registration disk renewed?
Your finance agreement with us clarifies that it is your responsibility to arrange and pay for your vehicle’s licensing and registration. Toyota Financial Services can’t attend to these on your behalf, even though we’re financing your vehicle, because we are not on the system as the vehicle’s owner. The licensing authority will send you, as the vehicle’s owner, notification of your annual licence renewal. You can go to the licensing department and arrange the renewal. In some parts of South Africa, you are also able to do this at a branch of the post office. You don’t need the NaTIS registration document (registration certificate/log-book) to have your licence disk renewed.
The registration number shown on my NaTIS certificate is different to my vehicle’s current registration number. Why is this, and how can I have it fixed?
Often, a dealer will first sort out the registration of the title-holder before he or she attends to the vehicle’s new registration number. So the NaTIS certificate may have been drawn up before the vehicle’s new registration number was secured. This is why, in some cases, the old registration number appears on the NaTIS document. The document is still valid, however.
The registration number can be amended when you’ve settled your account, received your NaTIS document and gone to the licensing authority to have the name of the title-holder on the certificate changed.
If you still want to get the registration number corrected before you’ve settled your account, you can arrange it through us at a cost of R364.32 – this amount was correct on 1 February 2013. When you pay this amount into our account, please ensure you quote your Toyota Financial Services account number as our reference. Send your request and proof of payment to us at email@example.com or fax it to (011) 632 3792, marking your request for the attention of our NaTIS Department. We will attend to your request, and once we receive the amended ‘duplicate original’ – this is the name that NaTIS gives an original NaTIS certificate that has been reissued – we will send a copy of it to you.
I have married since my vehicle was registered, and have changed my surname. How can I have the NaTIS document (registration certificate/log-book) amended so that it reflects my married name?
Once you have settled your account with us and have obtained the NaTIS certificate, you can go to the licensing department, produce your marriage certificate and your identity document and have your NaTIS certificate amended to reflect your married name.
Why is there a delay before the NaTIS document (vehicle registration certificate/log-book) is released?
Because a NaTIS certificate is a valuable document which has a security function, it can’t be recalled once it has been released. So we need to be certain that everything is in order – payment for the document has cleared and so on – before we make it available. As a general rule, therefore, we wait for a 10-day clearance period to pass before we release the document.
If you need your NaTIS certificate sooner, you can pay for it in cash, by electronic transfer or by bank-guaranteed cheque and send us proof of payment. In these cases we can waive the 10-day clearance period. E-mail your proof of payment to firstname.lastname@example.org or fax it to (011) 632 3792. Please mark it for the attention of our Admin Department.
I can’t renew my vehicle licence because Toyota Financial Services is registered as both the owner and title-holder of the vehicle. What could have caused this, and how can I rectify the situation?
This error could have occurred when the vehicle was sold to you. The dealer might have accidentally registered Toyota Financial Services as the owner as well as the title-holder. In situations like this, the dealer will help us to rectify the error.
In some cases, the error can occur if a vehicle was repossessed, held by the dealer in preparation for sale or public auction, but it was subsequently returned to the account-holder. In this case we will ensure that the registration is corrected so that the account-holder’s name is reflected on the NaTIS document as the owner of the vehicle.
If you discover that Toyota Financial Services is recorded as the owner as well as the title-holder of your vehicle, please e-mail us at email@example.com or fax us on (011) 632 3792 - please mark your message for the attention of our NaTIS Department.
I would like to apply to be placed under debt review so that I can pay reduced and affordable instalments. How do I go about this?
You should approach a debt counsellor. Please note that Toyota Financial Services can’t approach a debt counsellor on your behalf. To find a debt counsellor, visit the website of the National Credit Regulator at www.NCR.org.za or call the NCA on 011-554 2600 / Toll Share: 0860 627 627 or 0860 NCR NCR.
What are my responsibilities while I’m under debt review?
It remains your responsibility, even when you’re under debt review, to ensure that we receive the payments on time which have been specified in the accepted payment proposal. This is of extreme importance, as non-paying customers who are under debt review run the risk of having their debt review process terminated, and losing their asset as well as the protection offered by the National Credit Act. It is also your responsibility to stay in contact with your debt counsellor to avoid any possible misunderstandings. In terms of the debt review process, the debt counsellor is the liaison between you and Toyota Financial Services. We can’t be held liable for any lack of communication between debt counsellors and their clients.
Under what circumstances could my debt review be terminated?
The debt review will be terminated by Toyota Financial Services if, after 60 days:
The debt review process may be terminated by Toyota Financial Services even after a consent order has been granted, if:
What does Toyota Financial Services do as soon as it receives a payment proposal from my debt counsellor?
We at Toyota Financial Services will consider the payment proposal and either accept or decline it.
Although the National Credit Act (NCA) hasn’t stipulated to credit providers which payment proposals to accept, a set of debt re-arrangement rules has been agreed upon by the credit industry, the debt counselling industry and the National Credit Regulator. Credit providers therefore base their decision on whether to accept a proposal on these rules, and reserve the right to decline a debt review application.
If we decline the proposal from your debt counsellor, we will send him or her a counter-proposal with recommended payments.
Toyota Financial Services has declined the payment proposal that my debt counsellor presented, and sent my counsellor a counter-proposal. What happens now?
Your debt counsellor needs to review your financial situation again, with a view to accepting the counter-proposal.
Once you have agreed with, and accepted, this counter-proposal, your debt counsellor will communicate acceptance of the proposal directly to our Toyota Financial Services Debt Review Centre at (011) 632-7939.
After I visited my debt counsellor and they reviewed my situation, they then sent a payment proposal to Toyota Financial Services and you accepted the proposal. What happens next?
Your debt counsellor’s next step is to arrange for payment to be made, in terms of the proposal. The debt counsellor will also make preparations to enrol the matter in Court to formalise the debt review and obtain a formal consent order. During this time, payments should be made and any submissions should be forwarded directly to our Debt Review Centre at (011) 632-7939 .The debt counsellor has 60 business days in which to finalise an acceptable payment proposal, failing which Toyota Financial Services is entitled to terminate the debt review process.
My debt counsellor obtained a formal consent order from court confirming the agreed and accepted payment proposal. Toyota Financial Services has received this formal consent order. What is the next step?
Once we at Toyota Financial Services receive the formal consent order granted by the court, we will either reload or restructure your account in terms of the consent order. Once your account has been reloaded or restructured in terms of the order, it should no longer reflect an arrear position.
If my debt review is terminated by Toyota Financial Services, how will I be informed of this?
When a debt review is terminated by Toyota Financial Services, a termination letter is forwarded to:
What are the consequences of debt review termination?
Unless you pay the full arrear amount to us immediately, Toyota Financial Services will apply for a court order to attach the vehicle. You need to make a suitable payment arrangement to settle the full arrear amount and to continue with the payment of normal instalment amounts in terms of the original signed agreement. If your debt review is terminated, you still have a chance to approach your debt counsellor within 10 days from the date on which the termination letters were sent, to obtain an acceptable payment proposal to be sent to Toyota Financial Services. The debt counsellor would also need to enrol the matter in Court, for a consent order.
My debt review was terminated and I don’t want to communicate with the debt counsellor anymore. May I directly approach you at Toyota Financial Services?
Yes, you may approach us directly to conclude a direct payment arrangement, to repay the arrear amount as soon as possible and to continue paying the normal instalment amount. Remember, though, that if the debt counsellor is excluded, your account will no longer formally be under debt review (as per section 86 of the National Credit Act), and we at Toyota Financial Services won’t be in a position to offer you a reduced instalment or extended agreement period.
Can I change to another debt counsellor?
You may change your debt counsellor, although Toyota Financial Services reserves the right to either accept or decline the second debt review application, as the National Credit Act doesn’t make any provision for a consumer to change debt counsellors. We will only decline the second debt review application, however, if we haven’t been receiving reasonable monthly payments on the account. In terms of Section 86(9) of the National Credit Act, if a debt counsellor rejects an application, the consumer may apply directly to the Magistrate’s Court, in the prescribed manner and form.
I am under debt review. Am I allowed to sell my vehicle for less than the outstanding balance due, in order to reduce the outstanding balance and the payments that I need to make under debt review?
This is subject to our approval. A written offer would be required from your buyer, and the sale would also be subject to VAT. Remember that the shortfall amount may still be placed under debt review. If it is, the debt counsellor would need to submit a reduced payment proposal on the shortfall balance.
What does my debt counsellor do once Toyota Financial Services has accepted the debt review application and communicated the financial figures to my debt counsellor?
The debt counsellor first assesses your financial situation. He or she then issues a formal declaration (form 17.2) to confirm your over-indebtedness. Your debt counsellor then makes a payment proposal to the credit providers, or even directly to Court. The counsellor would also submit the payment proposal directly to our Debt Review Centre at (011) 632-7939.
What does Toyota Financial Services do when it receives the debt review application (form 17.1) from my debt counsellor?
We make a note on your Toyota Financial Services account that you have applied for debt review. We do this to avoid any further collection or legal action in terms of your account. We also provide your debt counsellor with the financial figures and account balances that he or she will need in order to review your account.
Why am I charged arrear interest while I’m under debt review?
Arrear interest is levied on an account whenever there is an arrear (overdue) amount. Section 101 of the National Credit Act specifies that default charges may be imposed if you have defaulted on a payment obligation under the credit agreement. Toyota Financial Services is entitled to all interest (finance charges) including arrear interest, until we have received a granted consent order from the Court. Once we’ve received a formal consent order and have either reloaded or restructured your account in terms of the consent order, we won’t raise any more arrear interest on your account – unless payments are not received in terms of the granted consent order, which would result in the creation of a new arrear amount.
What action will be taken by the debt counsellor when I visit him or her to discuss debt review?
The Debt Counsellor will notify all credit bureaus and credit providers of your application for debt review. The counsellor will also submit the Debt Review Application (form 17.1) directly to Toyota Financial Services’ Debt Review Centre that can be contacted on (011) 632-7939
I have been served with a summons. What happens now?
Toyota Financial Services will have applied to the court for permission to end our agreement with you – in legal language; this would mean a judgment will have been obtained against you. We will also have made a request to the court for an attachment, or a warrant of delivery, which means we will have applied for permission to take the vehicle back.
I have received a summons. What are my options if I want to avoid further legal action?
If you want to avoid further legal action, you need to choose one of the following options:
If you decide not to exercise any of these options, we will proceed with the attachment of the vehicle – which means taking the vehicle back.
How does being issued with a summons affect my credit record?
In terms of the National Credit Act, we are obliged to submit information to the credit bureaus on how you have managed your account. This might adversely affect your future credit-worthiness.
Do I still have to pay my instalment/interest after I have been issued with a summons?
Yes. You remain liable for the full amount that is outstanding as well as interest and costs.
The sheriff has removed my vehicle. Can I get it back?
Yes, you can. Your Toyota Financial Services agent will provide you with the required documentation as well as the amount you need to pay in order for the agreement to be reinstated.
Why was the summons that was served on me sent to my old address?
A summons is served on your last-known home address, which is the physical address you provided on the quotation when finance was arranged. If you have moved since then, you would have needed to let us know in writing of your change of address. You would also have been required to send us the necessary FICA documentation – such as a utility bill not older than 3 months.
If you didn’t follow the correct process of notifying us of your change of address, and we subsequently trace you to an address that is different from the address in our records, your summons will still be served on the address that we have on our records. Toyota Financial Services is not allowed to change a customer’s address in our system without the customer requesting us to do so and sending us the necessary FICA documentation to support the request.
The vehicle is no longer in my possession. Am I still liable for the legal costs?
Yes. You are still the owner of the vehicle, and the risk is your responsibility until the full amount specified by the agreement has been paid. You will therefore be liable for any costs incurred for the recovery of the vehicle, and for arrears on the account. If the vehicle is being held by a third party, you will be in breach of your agreement with Toyota Financial Services.
What is a ‘bad debt’ account?
A bad debt account is one where, due to a customer’s lack of payment, the outstanding balance on the account is written off to bad debt for further collection.
Example 1: a customer does not pay the shortfall that resulted when their vehicle was repossessed and their agreement was cancelled (the agreement can be cancelled before or even after the agreement expires).
Example 2: a customer makes an insurance claim and fails to pay the shortfall.
Example 3: there is an unpaid balance on a deceased customer’s account.
Example 4: a customer’s vehicle cannot be traced.
It’s important to note that if a bad debt account is created, it doesn’t necessarily mean that the customer’s account conduct will be considered ‘bad’ in general.
How is interest charged, and the balance calculated, on a bad debt account?
We take into consideration what the balance is on the write-off date, whether there is any applicable interest, and what other costs have been incurred. Interest will be charged on the balance in terms of the original signed agreement until such time as the balance is paid in full. The smaller the amount that you propose to repay each month, the longer it will take you to pay the balance in full – because more interest will be charged over a longer period.
My vehicle was repossessed or sold. Am I still liable for payments?
You are liable for any shortfall – the amount still owing - on the account after the proceeds from the sale of the vehicle have been credited to the account, and all costs that you owe have been debited. In most cases, the sale proceeds don’t cover all the costs which are still owing on the account, so you would be required to cover the outstanding amount.
What must I do to get my vehicle back?
To get the vehicle back, you would need to contact Toyota Financial Services within 15 working days from the date on which your vehicle was repossessed. You would need to advise us of your intention to pay for, and keep the vehicle, and you would need to make a suitable arrangement with us for payment of the full arrears as well as any other outstanding costs. All of this would be subject to our approval.
What documentation does Toyota Financial Services need before it will release the vehicle?
We need the following documentation from you: your identity document, your driver’s licence, proof of payment, proof of current comprehensive insurance, a utility bill (not older than 3 months – unfortunately a Toyota Financial Services or FNB statement is not acceptable), proof of your operating licence, in the case of taxi-drivers.
NOTE: If you pay by cheque or debit order, a 10-day clearance period (10 working days) will be applied to ensure the payment clears successfully. If you pay by cash and send us proof of payment, you won’t need to wait for a 10-day clearance period before we can release the vehicle to you. If you pay by electronic transfer from a non-FNB bank account, a clearance period of 3 days will apply. If you pay by electronic transfer from an FNB bank account, the funds will reflect on your statement the following day and therefore a clearance period of 1 day would apply.
Can I collect my vehicle on a Saturday or Sunday?
Unfortunately not, as the safe storage facilities at which the vehicles are kept are not open on weekends or public holidays. Their opening hours are 08h00 – 16h00 from Monday to Friday.
My vehicle has been repossessed. What happens now?
The National Credit Act requires that we at Toyota Financial Services value the vehicle and send you a valuation letter within 10 business days from the date on which we received the vehicle.
What happens if the vehicle was sold for more than the balance owing?
You will be refunded the credit balance, after all costs have been debited to the account, provided no other credit provider has a credit agreement with you in respect of the same vehicle.
How does non-payment of arrears or repossession/sequestration/liquidation affect my credit record?
We may submit information about the management of your account to the following credit bureaus
What costs will I incur when my vehicle is repossessed?
Where applicable, the following costs will be charged: storage costs, insurance costs, valuation costs, a tracer fee, a towing fee or driver’s fee, repair costs, auctioneers fees, legal costs, as well as any other reasonable costs which we incur. For a more accurate breakdown of costs, we recommend that you contact the Toyota Financial Services agent handling your account.
I have paid the money that was due on the vehicle, and sent Toyota Financial Services all the documentation it has requested in order to release the vehicle to me. What happens now?
Your Toyota Financial Services agent will give you the details of the safe storage facility at which your vehicle is being kept. You will need to go to the location, taking your identity document and driver’s licence with you. At the safe storage facility you will be asked to sign a release note and an Agreement of Re-instatement. You can then take possession of the vehicle.
How soon after repossession before the vehicle is sold?
The vehicle can be sold from 15 business days after the date on which we posted you a letter giving you the vehicle’s valuation figure. If you had wanted to respond to the valuation letter, you would have needed to do so within those 15 business days. If we didn’t receive a response from you within this time, we would then sell the vehicle at public auction to the highest successful bidder.
How do you determine the value of the vehicle?
The valuation, which is undertaken by an independent valuator, is just an estimation of the value of the vehicle. The valuator looks at the physical condition of the vehicle and takes into consideration market conditions and the fact that we sell at auction. On the day of the auction, the vehicle is sold to the highest bidder. The proceeds from the auction are allocated to the customer’s account and are used to cover the outstanding costs. Whatever is still owed afterwards - the shortfall - needs to be paid by the customer.
If the customer has died, can someone else take over his/her monthly instalments/payments?
No. If a customer is deceased, the agreement he or she had with us is no longer valid. We would allow for finalisation of the deceased’s estate, however. The account would need to be kept up to date until full settlement is received. The executor of the deceased estate would need to furnish us with the following documentation: a certified copy of the death certificate, a certified copy of the deceased’s identity document, and a letter of authority from the Master’s Office confirming executorships. The Toyota Financial Services agent responsible for the account would then contact the Executor and discuss the options available. The only way in which the account of someone who has died could be taken over would be if the executor were to apply for finance in his or her own capacity.
Guaranteed Future Value
Guaranteed Future Value is a new, innovative, risk-free finance option from Toyota Financial Services guaranteeing the future value of your vehicle so you don’t lose out if trade-in values fall. A Toyota Financial Services Guaranteed Future Value finance agreement offers you convenient, flexible and unique vehicle ownership options with shorter finance periods between 24 and 48 months.
Frequently Asked Questions
What is a Guaranteed Future Value?
It’s a Final Balloon Payment paid at the end of the finance contract that is guaranteed by Toyota Financial Services.
This guarantees the minimum value that your vehicle will be worth with Toyota Financial Services at the end of your agreement. Ensuring that you can at least achieve the value needed to repay the Final Balloon Payment.
What if I drive more than the stipulated kilometres?
If you travel more than the agreed kilometres, an excess usage charge will apply. You will then be liable to pay Toyota Financial Services the excess usage charge when handing the vehicle back to Financial Service at the end of your contract.
Why is there an excess kilometre charge?
The Guaranteed Future Value on the vehicles has been set to allow maximum kilometres per annum. Exceeding these kilometres will have an effect on the value of the vehicle at the end of the finance term.
Do I have to keep my vehicle in good condition?
Yes, if you want to return your vehicle to Toyota Financial Services via the Toyota Dealer at the end of the finance agreement to realise the Guaranteed Future Value. You will be given an Excess Kilometre Charge and Fair Wear and Tear Policy at the time of signing your contract explaining this and other benefits of keeping your vehicle in good shape.
What options do I have at the end of the term?
There are numerous options to choose from at the end of the term with Guaranteed Future Value on your new Toyota.
The flexible end of term options include:
What happens when I want to settle my account before the contract ends?
Simply contact Toyota Financial Services and ask for a settlement amount and pay in the amount. CLICK HERE
Can I sell the vehicle for more than the Guaranteed Future Value?
Yes, if the trade-in is worth more than the Final Balloon Payment amount at the end of the finance agreement. This will only apply if you opt to trade your vehicle in on a new model, selling it back to a dealer or selling it privately at the end of the agreement. This is once you’ve settled the Final Balloon Payment amount owed to Toyota Financial Service.
If there is a lot of damage can I return my vehicle in lieu of the Final Balloon Payment amount?
If your vehicle doesn’t meet the minimum requirements as stipulated in the Fair Wear and Tear Policy then Toyota Financial Service will assess each case on its own merit.
But if you decide to keep your vehicle regardless of the condition it’s in, you will only pay the Final Balloon Payment amount.
Can I trade-in my vehicle?
Yes, at the end of the period you can trade-in your vehicle. If the Toyota dealer offers you more for your trade-in, you get to keep the extra money.
Can I opt to keep my vehicle?
Yes, simply pay in the Final Balloon Payment amount.
Toyota Financial Service will refinance the Final Balloon Payment, depending on how you conduct your Toyota Financial Service account.
Can I sell my vehicle privately?
Yes, once you’ve settled the finance agreement making you the owner.
Is it necessary to pay a deposit?
No, but there is an option, which allows you to pay the predetermined deposits should you so wish.
Where can I return my vehicle?
When it comes to returning your vehicle, you can take it to your original Toyota dealer or the dealer of your choice.